TUESDAY 1 MAY 2012 at 7.30pm

 HOLTWHITES SPORTS & SOCIAL CLUB

1 KIRKLAND DRIVE, HOLTWHITES HILL, ENFIELD EN2 0RN

 This message and the associated documents on the website make up the formal Calling Notice for the AGM.

• An Agenda for the meeting
•  The Minutes of last year’s AGM
• The formal Trustees Report & Financial Statements for year ended 31 December 2011 (available on the website nearer to the date of the meeting)
• An informal Review of the County’s activities, events and achievements during the last 12-15 months, put together by members of the County team (available on the website nearer to the date of the meeting)

You are of course welcome to download the documents and print them out if you want to study them at your leisure. A limited number of paper copies of the Agenda, Report and Review will be available at the meeting.

There are two aspects of the AGM where you are invited to feed in your comments and suggestions before the meeting:

• 9 County-level officers are elected or appointed at the AGM (Treasurer; Secretary; 4 Members of the Executive Committee; Nominated Member and Nominated Youth Member to represent GLN on the Scout Association’s Council; and the Independent Examiner). The names of the current office holders are listed in last year’s Minutes. You are entitled to nominate candidates but, before doing so, should consider very carefully whether they have the personal and professional skills and qualifications, and the time, to undertake the roles efficiently and effectively. You obviously need their permission to put their name forward; and should consult the County Commissioner as well since the officials are there to support him and he needs to be happy he can work with them. Nominations should be sent to the County Secretary by letter or e-mail, and arrive by Friday 20 April at the latest.

• The Trustees Report & Financial Statements is in a format laid down by law and is not always easy reading for non-accountants. It does, however, cover matters that are very important to the delivery of better Scouting to more young people in North London. If you have questions you wish to ask, it would be helpful for them to be registered with the County Treasurer well before the meeting so that, if appropriate, what might be a lengthy answer to a complex matter can be provided without taking up too much time on the night.

Contact details: The County Treasurer is Mr Brian Hosier at brian@hosier.eclipse.co.uk or 109 Derwent Road, Palmers Green N13 4QA

The County Secretary is Mr Alan King at alan.king3@which.net or 44  Leasway, Wickford, Essex SS12 0HE

Download this calling notice as a PDF: County AGM 2012 papers: Calling Notice

Download the Agenda: County AGM 2012 papers:  Agenda

Download the minutes of the 2011 Annual General Meeting: County AGM 2012 papers: Minutes of 2011 AGM

Download the Statement of Financial Activities: GLN Statement of Financial Activites 31/12/11

Download the GLN Trustees’Annual Report: GLN Trustees Annual Report 2011

Download the 2012 Annual Review: GLN 2011-12 Annual Review